Features
Everything you need to govern executive time
Cadence is not another task manager. It is purpose-built infrastructure for senior leaders and their EAs — AI-powered planning, structured workflows, strategic alignment, and deep analytics.
Thursday, 3 April 2026
Good morning. Today is heavily weighted toward Q2 planning with 3 strategic alignment meetings. Protect the 14:00–16:00 focus window for the board paper draft. Risk: Decision backlog growing — 4 unresolved decisions from Monday.
Daily Planning
AI-Powered Daily Planning
Every morning, Cadence generates a structured daily plan tailored to your calendar, priorities, and strategic context. No more starting the day wondering what to focus on.
- AI generates a time-blocked schedule against your real calendar, filling open windows with the highest-priority work items
- Effort estimation predicts how long each task will take based on type, complexity, and your historical patterns
- Confidence scoring surfaces items at risk of slipping, so you can intervene before problems compound
- One-click accept or adjust — review the plan in seconds, not minutes
EA Workspace
Collaboration
Executive + EA Workflow
A structured plan lifecycle replaces the ambiguity of email and chat. Your EA proposes, you approve. Every handoff is explicit, every status is clear.
- Five-stage lifecycle: Draft, Proposed, Approved, Active, and Closed — each with defined ownership and transitions
- Multi-executive support lets senior EAs manage several leaders from a single workspace without context-switching
- Real-time plan status gives both executive and EA a shared view of today's priorities and progress
- Full audit trail records every change, approval, and override for accountability and pattern analysis
Focus Time
4 windows across 4 days
Focus Time
Focus Time Governance
Deep work is where executive leverage lives. Cadence lets you declare protected focus windows and ensures the scheduling engine honours them.
- Define recurring or ad-hoc focus windows that the AI planner treats as immovable commitments
- Scheduling engine routes meetings and low-priority items around your protected blocks
- Focus-to-meeting ratio tracking gives you a weekly pulse on how much time is spent in deep work versus calls
- Alerts fire when focus time drops below your personal threshold, so you can course-correct early
Calendar
Calendar
Calendar Integration
Cadence syncs with your existing calendars and treats them as the source of truth for time commitments. No migration, no duplication.
- ICS feed sync works with any calendar that supports the standard — Microsoft 365, Google Calendar, Apple Calendar, and more
- Connect multiple calendar sources per user to capture personal, corporate, and project calendars in one view
- Private event handling respects sensitivity flags — event titles can be hidden while still blocking time correctly
- Near-real-time sync ensures your daily plan always reflects the latest calendar state
Transcripts
James: I've got three of five vendors scored. Should have the full matrix done by end of day tomorrow.
Priya: Once we have the shortlist, I'll schedule presentations for next week...
Transcripts
Meeting Transcript Processing
Meetings generate work. Cadence extracts it automatically. Upload a transcript and let AI turn conversation into structured action items.
- Upload transcripts from any meeting tool — Teams, Zoom, Otter, or plain text notes
- AI extracts action items with type, priority, estimated duration, and suggested assignee
- Review extracted items before accepting them into your plan — nothing is added without your approval
- Recurring meeting patterns are recognised, helping you identify meetings that consistently generate disproportionate work
Image Extraction
Vision AI
Image-to-Task Extraction
Photograph a whiteboard, screenshot an email, or snap a handwritten list. Cadence uses AI vision to extract structured work items from images.
- Point your phone at a whiteboard after a strategy session and capture every action item without retyping
- Screenshot an email with embedded tasks and let AI parse them into structured work items with metadata
- AI vision identifies task-like content, assigns types and priorities, and suggests durations based on context
- Extracted items enter your review queue — accept, edit, or discard before they reach your plan
Strategic Alignment
Strategy
Strategic Alignment
Link every work item to your annual strategic drivers. See at a glance whether your time is advancing strategy or drifting into reactive operations.
- Define annual strategic drivers with measurable KPIs that serve as the north star for daily planning
- Link any work item to one or more drivers — decisions, briefings, reviews, and tasks all map to strategy
- Alignment dashboard shows the percentage of time connected to each driver, updated daily
- Drift detection alerts you when unlinked or low-priority work begins to dominate your schedule
Reports
Analytics
Reporting & Analytics
Know exactly where executive time goes and why. Cadence provides the data you need to make structural changes, not just daily adjustments.
- Time allocation and work item breakdown show how hours distribute across categories, types, and strategic drivers
- Time hog detection identifies recurring items that consume disproportionate effort relative to their strategic value
- Carry-forward frequency analysis reveals which items consistently slip, surfacing systemic capacity or prioritisation issues
- Capacity forecasting and PDF export let you plan ahead and share insights with stakeholders in a polished format
Risk Detection
Operating at 91% capacity. 2 items may not fit today.
Consider deferring low-priority items to tomorrow.
Only 1.5h of focus time remaining this week.
Block Friday afternoon for deep work.
73% alignment — within acceptable range.
No action required. Review next week.
6 items carried forward 3+ times.
Prioritise or archive stale items.
4 decisions pending for 5+ days.
Schedule decision sprint this afternoon.
Meeting ratio at 31% — healthy.
No action required. Within target range.
Risk Detection
Risk Detection
Cadence continuously monitors six risk dimensions and surfaces warnings before small imbalances become structural problems.
- Capacity overload alerts fire when committed hours exceed available time, factoring in focus windows and meeting load
- Focus time deficit and meeting overload risks track whether deep work is being crowded out by calls and coordination
- Strategic drift detection warns when the proportion of unlinked or low-alignment work exceeds your configured threshold
- Carry-forward accumulation and decision backlog risks highlight items that are stuck, ageing, or blocking downstream work
Platform
Native Apps & Widgets
Cadence meets you where you work. Purpose-built native apps deliver a fast, focused experience on every platform — not a browser tab you forget about.
- Web application for full-featured access from any browser, anywhere
- Native macOS app for a fast, integrated desktop experience with system notifications
- macOS widgets that surface your daily plan, next focus block, and risk status right on your desktop
- Native Windows app and AI assistant integration for local automation workflows
AI Assistant
What's on my schedule for tomorrow?
Add a follow-up with James about the vendor decision, high priority, 30 minutes
Added to Friday's plan at 15:30.
AI Integration
AI Assistant Integration
Cadence includes a Model Context Protocol (MCP) server that connects your executive workspace to AI assistants like Claude. Ask your AI to check your schedule, create work items, flag risks, or help plan your week — using natural language, with full context from your actual plan.
- MCP server connects Cadence to Claude and other compatible AI assistants
- Query your schedule, work items, and strategic drivers through natural conversation
- Create and update work items from your AI assistant without switching tools
- AI gains full context on your daily plan for genuinely useful executive support
See it in action
Cadence is built for how executives actually work. Start a free trial and experience structured daily planning, strategic alignment, and focus time governance in your first week.
14-day free trial. No credit card required.